Job Details
Administrative Specialist- City Clerk's Office
2026-10-02 City of Yuma, AZ Yuma,AZ
Description:
Education, Training and Experience Guidelines High School Diploma or GED equivalent; AND three years administrative support experience; OR an equivalent combination of education, training and experience.
Knowledge of:
Skill in:
PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office environment. May occasionally be required to bend, reach, stoop, and lift objects.
The City of Yuma offers the following benefits to Full-time City employees:
*ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are automatically enrolled in the Arizona State Retirement System. Employees contribute 11.87% (pre-tax) and the City contributes 11.87% of employee gross wages through automatic deduction. Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement. Contributions to the ASRS are in addition to FICA (Social Security taxes).
*LONG TERM DISABILITY (LTD) - Included through the Arizona State Retirement System. Employees contribute .11% and the City contributes .11% of employee gross wages. LTD contributions are in addition to FICA (Social Security taxes).
*SHORT TERM DISABILITY
The City provides short-term disability coverage at no cost to the employee. Short-term disability replaces part of your income if you can't work for a short time due to a covered disability.
*SOCIAL SECURITY & MEDICARE - Employees pay a contribution into the Social Security & Medicare System.
*WORKER'S COMP. - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees.
*UNEMPLOYMENT INSURANCE - Employees are covered by Unemployment Insurance.
*MEDICAL, DENTAL, and VISION INSURANCE - The City of Yuma is proud to provide medical, dental and vision insurance for its employees which is administered by the Yuma Area Benefit Consortium. Employees may choose from two traditional PPO plans or a High Deductible Health Plan with a Health Savings Account. Dependent premiums are paid one month in advance and are pre-taxed (unless waived). Additional information regarding medical, dental and vision benefits may be requested from the City's Human Resources Department.
*LIFE INSURANCE - The City provides a life insurance policy for employees in an amount that is equal to your annual salary. An Accidental Death and Dismemberment rider is also included for an equal amount. Employees may elect, at their cost, additional life insurance for up to 5X their annual salary. Various voluntary insurance policies are available at your cost and may be set up as an automatic payroll deduction. Information is available from the City's Human Resources Department.
*FLEXIBLE SPENDING ACCOUNT - The plan establishes a reimbursement account, which is designed to provide you with a means of paying for certain medical, dental, vision, and dependent care expenses with pre-tax dollars. The amount you designate is subtracted from your earnings before taxes and is deposited in your flexible spending account. As a new employee you have 30 days from your hire date to enroll.
*EMPLOYEE ASSISTANCE PROGRAM - Provides free counseling sessions for employees and family members, as well as a 24-hour crisis line for emergencies.
*COMPENSATORY LEAVE (COMP. TIME) - Paid leave that an employee has elected to accrue in lieu of overtime payment.
*GENERAL LEAVE - This leave is available for all regular full-time and regular part-time employees. General Leave is paid leave for an employee's personal time off. General Leave can normally be used 90 days after your hire date. General Leave accrual varies by the employee's years of service and employment status.
*PAID PARENTAL LEAVE
The City provides up to 4 weeks of paid parental leave to employees following the birth of an employee's child or the placement of a child with an employee in connection with adoption or foster care.
*HOLIDAYS - The City recognizes 12 holidays per year. Holiday pay is at eight hours per holiday.
*TUITION REIMBURSEMENT
The City provides eligible employees tuition reimbursement for undergraduate and graduate level courses. Eligible full-time employees may receive up to a maximum of $3,500 per calendar year.
*SMOKE-FREE WORK ENVIRONMENT - The City prohibits smoking in, and within a reasonable distance of, all buildings used by the City for the conduct of City business or buildings or facilities used or occupied as workspace by City employees. This includes City owned and operated vehicles. This policy applies to all City employees, volunteers, citizens, and other persons entering or using City owned or operated facilities and/or vehicles.
The City of Yuma offers the following benefits for Part-time
(20+ hours per week) employees:
*ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are automatically enrolled in the Arizona State Retirement System. Employees contribute 11.87% (pre-tax) and the City contributes 11.87% of employee gross wages through automatic deduction. Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement. Contributions to the ASRS are in addition to FICA (Social Security taxes).
*LONG TERM DISABILITY (LTD) - Included through the Arizona State Retirement System. Employees contribute .11% and the City contributes .11% of employee gross wages. LTD contributions are in addition to FICA (Social Security taxes).
*SHORT TERM DISABILITY
The City provides short-term disability coverage at no cost to the employee. Short-term disability replaces part of your income if you can't work for a short time due to a covered disability.
*SOCIAL SECURITY & MEDICARE - Employees pay a contribution into the Social Security & Medicare System.
*WORKER'S COMP. - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees.
*UNEMPLOYMENT INSURANCE - Employees are covered by Unemployment Insurance.
*LIFE INSURANCE - The City provides a life insurance policy for employees in an amount that is equal to your annual salary. An Accidental Death and Dismemberment rider is also included for an equal amount. Employees may elect, at their cost, additional life insurance for up to 5X their annual salary. Various voluntary insurance policies are available at your cost and may be set up as an automatic payroll deduction. Information is available from the City's Human Resources Department.
*GENERAL LEAVE - Part-time employees (working year round positions) 20 hours or more per week will accrue general leave based on regularly scheduled hours, years of service and the accrual rate.
*SICK LEAVE - Employees are eligible to utilize paid sick leave immediately following 90 calendar days from their date of hire. July 1 of each year, employees will have 40 hours of sick leave added to their sick leave bank. New employees will have 40 hours of sick leave added to their sick leave bank on their date of hire.
*PAID PARENTAL LEAVE
The City provides up to 4 weeks of paid parental leave to employees following the birth of an employee's child or the placement of a child with an employee in connection with adoption or foster care.
*HOLIDAYS - Part-time (regular or seasonal) employees who work the day of the City recognized holiday will be paid for the amount of hours worked on the actual holiday, up to eight hours. No holiday pay will be earned for days designated as "observed days". The following holidays are City-recognized holidays:
*DEFERRED COMPENSATION - Employees may participate in a tax-sheltered Annuity Plan (457 Plan) through payroll deduction to provide additional retirement income.
*TUITION REIMBURSEMENT
The City provides eligible employees tuition reimbursement for undergraduate and graduate level courses. Eligible part-time employees may receive up to $1,750 per calendar year.
*SMOKE-FREE WORK ENVIRONMENT - The City prohibits smoking in, and within a reasonable distance of, all buildings used by the City for the conduct of City business or buildings or facilities used or occupied as workspace by City employees. This includes City owned and operated vehicles. This policy applies to all City employees, volunteers, citizens, and other persons entering or using City owned or operated facilities and/or vehicles.
01
By marking "Yes", I understand that my answers to the supplemental questions must be verifiable in the education and/or work experience section of my job application.
02
What is your highest level of education?
03
Do you have three (3) years administrative support experience? (Must be verifiable in the work experience section of the application)
04
Which of the following best describes your administrative support experience? (Must be verifiable in the work experience section of the application)
05
Do you have administrative support experience in an Arizona municipal or county clerk's office? Please mark all that apply.
06
Do you have experience with transcribing and summarizing meeting minutes?
07
If you answered "Yes" to the Q6, please describe your experience transcribing and summarizing meeting minutes. If you do not have this experience, enter N/A .
08
A valid Driver's License is required at the time of application. Do you possess a valid Driver's License? An Arizona Driver's License will be required, if hired.
Required Question
Salary: $22.21 - $28.87 Hourly
Location : City of Yuma, AZ
Job Type: Full-time
Job Number: 2026-00221
Department: City Administration
Division: City Clerk's Office-16
Opening Date: 10/01/2026
Closing Date: 10/5/2026 11:59 PM Arizona
FLSA: Non-Exempt
Summary
**This Administrative Specialist position is assigned to the City Administration Department and directly supports the City Clerk's Office**
Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you!
We are looking for someone to join Team Yuma as an Administrative Specialist, working with the City Administration Department. The ideal candidate will be responsible for overseeing office support functions, provide customer services, update, and maintain computer database and files within the City Clerk's Office.
Under basic supervision, performs specialized administrative and office support duties; maintains and researches computer databases and records; provides service and assistance to department staff and clients, using knowledge of the operations and policies of the City and the assigned department.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Performs administrative support and office specialist duties within scope of authority and training, and in compliance with City policies and quality standards; duties may vary according to job assignment.
- Assists work group with administrative support, technical assignments, and office support functions; works independently in completing assignments, and makes appropriate decisions based on experience and knowledge of City policies and procedures.
- Applies judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
- Provides customer service, information and assistance to customers and clients; answers questions and resolves issues within scope of authority, using knowledge of department policies and procedures.
- Researches information requests, and responds independently to inquiries when appropriate.
- Updates and maintains computer database and files; researches electronic and paper files, records, and documents; reviews and updates operational reports and technical documents; reports data discrepancies to supervisor.
- Processes documents, technical records, and applications; checks documents for validity and accuracy of information; resolves technical issues within scope of authority.
- Performs bookkeeping and accounting functions; collects special fees and payments; maintains accounts for budget, payroll, timekeeping, purchasing, inventory, enrollment, attendance, registration, records requests, and special program functions; maintains and balances cash drawer.
- Completes and coordinates special projects, program assignments, and research functions.
- Prepares, compiles and distributes correspondence, information packets, and other communications.
- Cross-trains in other department administrative support, technical and clerical duties.
- Supports the relationship between the City and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the "Yuma Way", and complies with all City policies and procedures.
- Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.
Education, Training and Experience Guidelines High School Diploma or GED equivalent; AND three years administrative support experience; OR an equivalent combination of education, training and experience.
Knowledge of:
- City policies and procedures.
- City administration policies, including accounting, budgeting, purchasing, payroll, and personnel rules.
- Professional standards for business correspondence, writing, spelling and grammar.
- Customer service standards and protocols.
- Principles of record keeping, records retention, confidential records management, and file maintenance.
Skill in:
- Completing assignments with minimum supervision.
- Dealing tactfully and courteously with the general public and others seeking information about City functions and activities.
- Exercising appropriate judgment in answering questions and releasing information.
- Establishing and maintaining effective working relationships with co-workers.
- Operating a personal computer utilizing standard and specialized software, and entering information into a computer system with speed and accuracy.
- Communicating effectively verbally and in writing.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office environment. May occasionally be required to bend, reach, stoop, and lift objects.
The City of Yuma offers the following benefits to Full-time City employees:
*ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are automatically enrolled in the Arizona State Retirement System. Employees contribute 11.87% (pre-tax) and the City contributes 11.87% of employee gross wages through automatic deduction. Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement. Contributions to the ASRS are in addition to FICA (Social Security taxes).
*LONG TERM DISABILITY (LTD) - Included through the Arizona State Retirement System. Employees contribute .11% and the City contributes .11% of employee gross wages. LTD contributions are in addition to FICA (Social Security taxes).
*SHORT TERM DISABILITY
The City provides short-term disability coverage at no cost to the employee. Short-term disability replaces part of your income if you can't work for a short time due to a covered disability.
*SOCIAL SECURITY & MEDICARE - Employees pay a contribution into the Social Security & Medicare System.
*WORKER'S COMP. - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees.
*UNEMPLOYMENT INSURANCE - Employees are covered by Unemployment Insurance.
*MEDICAL, DENTAL, and VISION INSURANCE - The City of Yuma is proud to provide medical, dental and vision insurance for its employees which is administered by the Yuma Area Benefit Consortium. Employees may choose from two traditional PPO plans or a High Deductible Health Plan with a Health Savings Account. Dependent premiums are paid one month in advance and are pre-taxed (unless waived). Additional information regarding medical, dental and vision benefits may be requested from the City's Human Resources Department.
*LIFE INSURANCE - The City provides a life insurance policy for employees in an amount that is equal to your annual salary. An Accidental Death and Dismemberment rider is also included for an equal amount. Employees may elect, at their cost, additional life insurance for up to 5X their annual salary. Various voluntary insurance policies are available at your cost and may be set up as an automatic payroll deduction. Information is available from the City's Human Resources Department.
*FLEXIBLE SPENDING ACCOUNT - The plan establishes a reimbursement account, which is designed to provide you with a means of paying for certain medical, dental, vision, and dependent care expenses with pre-tax dollars. The amount you designate is subtracted from your earnings before taxes and is deposited in your flexible spending account. As a new employee you have 30 days from your hire date to enroll.
*EMPLOYEE ASSISTANCE PROGRAM - Provides free counseling sessions for employees and family members, as well as a 24-hour crisis line for emergencies.
*COMPENSATORY LEAVE (COMP. TIME) - Paid leave that an employee has elected to accrue in lieu of overtime payment.
*GENERAL LEAVE - This leave is available for all regular full-time and regular part-time employees. General Leave is paid leave for an employee's personal time off. General Leave can normally be used 90 days after your hire date. General Leave accrual varies by the employee's years of service and employment status.
- 0 to 5 years = 6.14 hours per pay day or 153.5 hours annually
- 5 to 10 years = 7.74 hours per pay day or 193.5 hours annually
- 10 to 15 years = 8.06 hours per pay day or 201.5 hours annually
- 15 to 20 years = 8.7 hours per pay day or 217.5 hours annually
- 20+ years = 9.34 hours per pay day or 233.5 hours annually
*PAID PARENTAL LEAVE
The City provides up to 4 weeks of paid parental leave to employees following the birth of an employee's child or the placement of a child with an employee in connection with adoption or foster care.
*HOLIDAYS - The City recognizes 12 holidays per year. Holiday pay is at eight hours per holiday.
- New Year's Day
- Martin Luther King, Jr. Day (third Monday in January)
- President's Day (third Monday in February)
- Memorial Day (Last Monday in May)
- Juneteenth
- Independence Day
- Labor Day (First Monday in September)
- Veterans Day
- Thanksgiving Day
- Day After Thanksgiving
- Christmas Day
- Additional Day in conjunction with Christmas
*TUITION REIMBURSEMENT
The City provides eligible employees tuition reimbursement for undergraduate and graduate level courses. Eligible full-time employees may receive up to a maximum of $3,500 per calendar year.
*SMOKE-FREE WORK ENVIRONMENT - The City prohibits smoking in, and within a reasonable distance of, all buildings used by the City for the conduct of City business or buildings or facilities used or occupied as workspace by City employees. This includes City owned and operated vehicles. This policy applies to all City employees, volunteers, citizens, and other persons entering or using City owned or operated facilities and/or vehicles.
The City of Yuma offers the following benefits for Part-time
(20+ hours per week) employees:
*ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are automatically enrolled in the Arizona State Retirement System. Employees contribute 11.87% (pre-tax) and the City contributes 11.87% of employee gross wages through automatic deduction. Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement. Contributions to the ASRS are in addition to FICA (Social Security taxes).
*LONG TERM DISABILITY (LTD) - Included through the Arizona State Retirement System. Employees contribute .11% and the City contributes .11% of employee gross wages. LTD contributions are in addition to FICA (Social Security taxes).
*SHORT TERM DISABILITY
The City provides short-term disability coverage at no cost to the employee. Short-term disability replaces part of your income if you can't work for a short time due to a covered disability.
*SOCIAL SECURITY & MEDICARE - Employees pay a contribution into the Social Security & Medicare System.
*WORKER'S COMP. - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees.
*UNEMPLOYMENT INSURANCE - Employees are covered by Unemployment Insurance.
*LIFE INSURANCE - The City provides a life insurance policy for employees in an amount that is equal to your annual salary. An Accidental Death and Dismemberment rider is also included for an equal amount. Employees may elect, at their cost, additional life insurance for up to 5X their annual salary. Various voluntary insurance policies are available at your cost and may be set up as an automatic payroll deduction. Information is available from the City's Human Resources Department.
*GENERAL LEAVE - Part-time employees (working year round positions) 20 hours or more per week will accrue general leave based on regularly scheduled hours, years of service and the accrual rate.
*SICK LEAVE - Employees are eligible to utilize paid sick leave immediately following 90 calendar days from their date of hire. July 1 of each year, employees will have 40 hours of sick leave added to their sick leave bank. New employees will have 40 hours of sick leave added to their sick leave bank on their date of hire.
*PAID PARENTAL LEAVE
The City provides up to 4 weeks of paid parental leave to employees following the birth of an employee's child or the placement of a child with an employee in connection with adoption or foster care.
*HOLIDAYS - Part-time (regular or seasonal) employees who work the day of the City recognized holiday will be paid for the amount of hours worked on the actual holiday, up to eight hours. No holiday pay will be earned for days designated as "observed days". The following holidays are City-recognized holidays:
- New Year's Day
- Martin Luther King, Jr. Day (third Monday in January)
- President's Day (third Monday in February)
- Memorial Day (Last Monday in May)
- Juneteenth
- Independence Day
- Labor Day (First Monday in September)
- Veterans Day
- Thanksgiving Day
- Day After Thanksgiving
- Christmas Day
- Additional Day in conjunction with Christmas
*DEFERRED COMPENSATION - Employees may participate in a tax-sheltered Annuity Plan (457 Plan) through payroll deduction to provide additional retirement income.
*TUITION REIMBURSEMENT
The City provides eligible employees tuition reimbursement for undergraduate and graduate level courses. Eligible part-time employees may receive up to $1,750 per calendar year.
*SMOKE-FREE WORK ENVIRONMENT - The City prohibits smoking in, and within a reasonable distance of, all buildings used by the City for the conduct of City business or buildings or facilities used or occupied as workspace by City employees. This includes City owned and operated vehicles. This policy applies to all City employees, volunteers, citizens, and other persons entering or using City owned or operated facilities and/or vehicles.
01
By marking "Yes", I understand that my answers to the supplemental questions must be verifiable in the education and/or work experience section of my job application.
- Yes
- No
02
What is your highest level of education?
- Master's Degree or higher
- Bachelor's Degree
- Associate's Degree
- High school diploma or GED
- None of the above
03
Do you have three (3) years administrative support experience? (Must be verifiable in the work experience section of the application)
- Yes
- No
04
Which of the following best describes your administrative support experience? (Must be verifiable in the work experience section of the application)
- 5 or more years of experience
- 3 to 4 years experience
- 1 to 2 years experience
- Less than one (1) year experience
- N/A - No administrative support experience.
05
Do you have administrative support experience in an Arizona municipal or county clerk's office? Please mark all that apply.
- Arizona municipal clerk's office experience
- Arizona county clerk's office experience
- None of the above
06
Do you have experience with transcribing and summarizing meeting minutes?
- Yes
- No
07
If you answered "Yes" to the Q6, please describe your experience transcribing and summarizing meeting minutes. If you do not have this experience, enter N/A .
08
A valid Driver's License is required at the time of application. Do you possess a valid Driver's License? An Arizona Driver's License will be required, if hired.
- Yes, I possess a valid Arizona State Driver's License.
- Yes, I possess a valid Driver's License from another U.S. state AND I am able to obtain a valid Arizona Driver's License as required.
- No, I do not have a valid Driver's License.
Required Question